Renovation and Relocation Project Management

Our Renovation and Relocation Project Management Team coordinates the entire project life cycle involving internal staff and external vendors to deliver projects within schedule and budget. Our personal approach to each project sets us apart from our competitors, where we are transparent, honest, and diligent with all partners. With significant experience leading projects of all sizes across all types of commercial real estate, we will be an integral part of your team, coordinating the architect, contractor, furniture, IT / AV, security, signage, and movers. This ensures your staff can stay focused on your business with minimal disruption to their duties.

Pre-planning

Outline team member roles and responsibilities.
Participate in planning meetings with team.
Develop project communication plan per client requirements.
Develop master project budget and schedule.
Review landlord lease work letter.

Design | Planning

Review landlord construction proposal in comparison to the lease work letter and tenant improvement allowance.
Provide Request for Proposals, or assist with identifying other professional services and vendors, as needed.
Attend design meetings & facilitate value-engineering throughout design phase.
Update the preliminary budget and project schedule.

Construction

Conduct weekly calls / meetings to include the general contractor, architect, and client vendors.
Review and manage approval process for change orders.
Review and track invoicing.
Coordinate shop drawings, submittals, and requests for information (RFI), and monitor status relative to the project schedule.
Provide field observations and report plan discrepancies to architect and client.

Furniture | Equipment Procurement & Installation Coordination

Coordinate furniture vendor in relation to construction and relocation of existing furniture.
Participate and facilitate equipment and furniture selection process.
Assist with existing furniture inventory and re-use, as required.
Coordinate the installation of furniture and equipment.

Vendor | Supplier Management

Assist with development of vendor scope, vendor sourcing and contract management.
Identify and coordinate long lead items.
Coordinate and oversee installation of client direct vendor services (low-voltage, security, AV, appliances), as necessary.

Move Management

Manage the RFP process to engage a relocation vendor and oversee the move management activities.
Develop and assist client staff with a relocation plan and schedule.
On site availability prior to and the day after each move phase to assist with or direct any modifications needed.

Quality Assurance & Project Closeout

Participate in final punch-list walk through with the general contractor, vendors, architect, and client.
Monitor receipt of project completion documents and ensure delivery to client.
Assist with contract close out and verification of compliance with all contract terms and lease requirements.

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